Human rights and the Law
As an organization we have clear responsibilities in upholding human rights principles, wherever we operate. We need to ensure that we are not involved in human rights violations, either directly or indirectly and that we operate in accordance with internationally accepted human rights standards, such as the International Labour Organization (ILO) Core Conventions.

Work is part of everyone’s daily life and is crucial to a person’s dignity, well-being and development as a human being. The International Copyright Organization strongly believes in creating such working conditions in which people can work in freedom, safety and dignity and thus giving them the tools to excel.

Where we discover, or are made aware, that we have been associated with human rights violations we shall take steps to remedy the situation, taking account of the interests of those whose rights are being violated. In cases where we discover that we are associated with violations of human rights we will take appropriate action in mitigation. This may include exiting a particular business relationship, or constructive engagement with others to promote good practice.

Respect and Dignity
We will treat each other with respect and fairness at all times, just as we wish to be treated ourselves. We will value the difference of diverse individuals from around the world. Employment decisions will be based on business reasons, such as qualifications, talents and achievements, and will comply with local and national employment laws.

Harassment
We are firmly committed to providing equal employment opportunities and any abusive, harassing or offensive conduct is unacceptable, whether verbal, physical or visual. No discrimination on the basis of race, religion, colour, sex, sexual orientation, national origin, age, marital status, disability, pregnancy, or any other basis prohibited by applicable law will be allowed.

Communication Channels
Effective communication channels within our Organization are critical to the Organization’s success. We are committed to providing effective channels of communication among the Directors, the Management team and our employees. This will lead to greater focus and effectiveness, foster teamwork, promote synergy and in general help the Organization develop effective strategies that will realize greater potential than the sum of its individual potential.

Safety and health
We are all responsible for maintaining a safe workplace by following safety and health rules and practices. We are committed to keeping our workplaces free of hazards. To protect the safety of all employees, each of us must report to work free from the influence of any substance that could prevent us from conducting work activities safely and effectively. Threats or acts of violence or physical intimidation are prohibited.

Privacy
We maintain only those employee personnel and medical records necessary for business, legal or contractual purposes. Access to those records and the information contained therein is limited to those with a need to know for a legitimate business purpose. Every employee has the right to see his/her own employee record.

Accuracy of Books & Records and report results with Integrity
To make responsible business decisions, our board requires honest and accurate recording and reporting of information. We maintain the highest commitment to recording information accurately and truthfully. The Organization records will accurately and fairly reflect the transactions and financial condition of the Organization in reasonable detail, and always in accordance with legal requirements and generally accepted internationally accounting principles, practices and procedures.

Internal accounting and financial controls and disclosure controls will be in place and followed to assure that financial and other reports are accurately and reliably prepared and fully and fairly disclose pertinent information.

Dishonest reporting within the Organization, or to other entities or people outside the Organization, is strictly prohibited. All officers and employees of the Organization that are responsible for the preparation of financial reports are required to ensure their accuracy and completeness. The Organization prohibits false or misleading entries in its books and records.

Confidential Information

Policy:
Confidential information includes all non-public information that might be harmful to the Organization or our employees if disclosed. We must protect the confidentiality of the information handled by the Organization, except when disclosure is required by laws or regulations or is authorized by the Board of Directors of the Organization. We will take precautions to avoid improper, inappropriate or inadvertent disclosures of sensitive, confidential or privileged information, records or documents. Within the Organization, we will share this information only with those employees who have a legitimate business “need to know” the information. We will maintain and protect this information even after termination of employment with the Organization. Employees of the Organization should guard against unintentional disclosure and take the necessary precautionary steps not to save confidential information where third parties might can see it.

Employee Information
As with all confidential information, we have an obligation to protect the confidential information of our employees. Information about our employees, such as salary, Social Security number, age, status, type of leave, banking or other financial information should not be shared with third parties unless required for Organization operations. It should also only be shared with other employees on a “need to know” basis.

Intellectual Property and Trade Secrets
We will not disclose information about the Organization’s intellectual property and trade secrets to unauthorized third parties or to employees except as may be required for those employees to perform their job duties.

Proprietary Business Information and “Insider” Information
We will not give confidential or proprietary Organization information to unauthorized persons such as competitors, suppliers, or outside contractors without proper authorization. This includes financial information, computer data, and computer programs, as well as descriptions of Organization processes or operations. We will not discuss potential business relationships, purchases, mergers or acquisitions or other organizational changes either internally or with unauthorized third parties except on a “need to know” basis.

Passwords
We will protect and maintain the confidentiality and integrity of information used to access our systems, including but not limited to, passwords and other personal security codes. We will keep our passwords and other personal security codes confidential. We recognize that we are each responsible for the actions resulting from the use of our passwords. We will not share our passwords or let others use our computers while we are logged on.

Protection and Proper Use of Organization Assets
We have a responsibility to protect the Organization’s assets from loss, damage, misuse or theft. The Organization’s assets may only be used for business purposes and may never be used for purposes that violate law or company policy.

The Organization’s assets include not only physical property, plant equipment, but other tangible assets such as securities and cash, office equipment and supplies, and information systems. It also includes intangible property such as software, patents, trademarks, copyrights and other proprietary information and know-how.

We will safeguard the Organization’s intangible assets, such as proprietary information, intellectual property and innovative ideas. Intellectual property rights, including patents, trademarks, copyrights, trade secrets and know-how must be planned for and managed with the same degree of care as any other valuable assets.

Agents/Consultants/Subcontractors/Alliances
We will strive to build long-term relationships and award business to third parties based on their ability to meet our needs and commitments, their reputation for service, integrity and compliance, their high standards for quality and delivery and their prices. We will not do business with third parties who are likely to harm our Organizations reputation. For example, we will avoid doing business with others who intentionally and continually violate the law. These laws include, for example, local environmental, employment, safety and anti-corruption statutes. All arrangements with third parties must comply with local law.

Agents and Consultants:
Commission rates or fees paid to agents, finders or consultants must be reasonable in relation to the value of the product or work that is actually being done, consistent with law, policy and local practice. We will not pay commissions or fees that we have reason to believe will become bribes.

Subcontractors:  
Subcontractors play a vital role in fulfilling many of our contracts. That is why it is very important to ensure that our subcontractors preserve and strengthen our Organizations reputation by acting consistently with our Code of Business Conduct.

Joint Ventures and Alliances:  
The Organization strives to ally with companies that share our commitment to ethics. We will work to make the standards of our joint ventures compatible with our own.

Purchasing practices
Purchasing decisions must be made based solely on the Organization’s best interests. Suppliers win the Organization’s business based on product or service suitability, price, delivery and quality. Purchasing agreements should be documented and clearly identify the services or products to be provided, the basis for earning payment and the applicable rate or fee. The amount of payment must be commensurate with the services or products provided.

Gifts
It is customary to exchange gifts and entertainment among business partners. The Directors, management and all employees of the Organization are prohibited from accepting excessive or lavish gifts that may give the appearance or could be reasonably viewed as compromising, that individual’s ability to make objective and fair business decisions on behalf of the Organization. The Organization expects from all employees to exercise reasonable judgment and discretion in accepting any gratuity or gift offered in connection with their employment with the Organization.  

Community Service
We serve society by providing a life-enhancing product that contributes to the security and copyright protection of creators around the world, and by actively supporting the communities in which we operate.

We encourage all members of the Organization family to participate in local activities that address needs of the communities in which they reside and work.

Environment
Our Organization abides by all applicable health, safety and environmental laws in all countries in which we conduct operations. Our Organization is committed to protecting the environment by minimizing the environmental impact of our operations and operating our businesses in ways that foster sustainable use of the world’s natural resources. Our 100% digital policy is a clear example of our commitment to minimize the use of paper and other materials beyond todays industry accepted standards. The Organization’s commitment to minimizing our environmental footprint was a deciding factor in the choice of blockchain technology and supporting the development of blockchain networks that are more than one hundred times less resource intensive than existing blockchains such as the ones supporting Bitcoin.

Communicating with External Audiences
The Organization will provide fair, accurate, timely and easy to understand information to the public. To ensure professional and consistent handling, requests from the media should be forwarded to the secretary of the Organization.

Political Activity
We are politically neutral and have a policy of not making contributions to political parties or campaigns. Employees participating as individuals in political activity or campaigning do so in their personal capacity and not as our Organization’s representative. No personal contributions to any political cause, party or candidate should be represented as coming from the Organization.

Fair competition
Competition law, both in the US, EU and in other countries where we operate, prohibits Organizations from being involved in anticompetitive agreements or conduct. We are committed to free and fair competition and to abiding by the laws and regulations which apply wherever we do business. Our policy is to compete aggressively and successfully but at all times while operating honestly and ethically.   

Conflicts of Interest
Each of us and our immediate families should avoid any situation that may conflict or appear to conflict with the interests of the Organization. Business decisions and actions must be based on the best interests of the Organization and must not be motivated by personal considerations or relationships. However, every director, manager, employee is required to disclose any situation that may be, or appear to be, a conflict of interest, in accordance with policy. When in doubt, it is best to disclose.

We may not use personal influence to get the Organization to do business with a company in which our family members or friends have an interest. We should disclose any close relationship that might make it appear we could favor another company to the detriment of the Organization’s best interests.

Data protection
Personal data protection deals with the protection of personal information relating to an individual against unauthorized and illegal collection, recording and further use. In collecting information about our business partners, associates, and any third parties we are doing business with our aim is to safeguard their best interests and to act in compliance with local laws, whilst ensuring that we will not transmit or disclose to third parties information about our them, except in cases where this is necessary and is connected directly with the fulfillment of our duties towards local laws.

We will respect and observe obligations of confidentiality and non-disclosure of confidential information and trade secrets of third parties. We will respect the legitimate intellectual property rights of others and will not reproduce or use any of those rights except as permitted by the applicable license agreement or by law.